What is On-Site Staffing?
On-site staffing is the process in which additional staff, usually made up of meeting planning industry professionals, are hired to assist a meeting planner or an on-site meeting manager,
at a designated meeting location before,  during and after
the meeting or event. The on-site staff is assigned
specific job responsibilites and look to the on-site meeting
manager for direction.
Where
did the Concept of On-Site Staffing Come From?
Depending
on the size and complexity of a meeting, mulitiple tasks
have to be completed with great precision in order for
an event to run smoothly. One person may have to wear many hats to insure that a meeting's needs are fulfilled. Meeting managers realized that whether it be just one extra set of hands, or a whole team, hiring on-site staff greatly enhances the chances for a successful program. It is also more cost effective to outsource on-site staffing needs to independent meeting planners or specialized meeting management agencies because it saves on cost related expenses. With
an nationwide network over 1,000 meeting planning professionals, GCG Event Partners,
provides on-site staffing services to support on-site meeting
management needs. Hiring local staff eliminates the
cost of air travel and lodging accomodations.
What Services Can On-Site Staff Provide?
On-site
staff is by definintion is an extension of and represents
the company or organization that has hired them. Hiring
on-site staff can direclty affect the on-site manager's
ability to focus on the key components of managing the
meeting. The on-site staff is an effective supplement to
the on-site meeting manager and can assist with a variety
tasks including:
- checking-in attendees at a registration table
- distribute meeting materials
- scanning badges
- checking for placement of signage
- collating meeting materials
- filling gift bags
- ushering attendees to open seats
- monitoring meeting rooms
- directing attendees to transportation
How Much Does This Service Cost?
The
advantages of hiring on-site staff and the customer service
it provides, usually far exceeds the costs associated with
providing the service. Fees are usually based on
an hourly rate.
Where Can I Get More Information About Hiring On-Site Staff?
Professional
Meeting Planning Placement Agencies will be able to provide
you with more information about hiring on-site staff. Contact GCG Event Partners for assistance with supplementing your meeting and event staffing needs.
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